Job Title: Administrative Assistant (Night Shift)
Location: Colombo
Company: MKM Global Trading (Pvt) Ltd
Employment Type: Full-Time | Night Shift
Industry: Management, Accounting, and Financial Services
About MKM Global Trading (Pvt) Ltd
MKM Global Trading (Pvt) Ltd is a trusted provider of professional management, accounting, Administrative, and finance solutions for businesses worldwide. We are known for delivering top-tier services in tax preparation, business planning, payroll, and a range of specialized financial functions. At the heart of our mission is a commitment to helping organizations succeed through operational efficiency, innovation, and integrity.
We operate in a dynamic global environment, serving clients across different time zones. As part of our expansion and commitment to 24/7 client service, we are seeking a skilled Administrative Assistant to join our team during night hours. This role is critical to ensuring smooth and uninterrupted office operations, particularly for our international client base.
Position Overview
We are looking for a highly organized and self-motivated Administrative Assistant who will play a key role in supporting our executive team and overall office functions during the night shift. This position requires a proactive individual who can manage administrative duties with precision, maintain confidentiality, and deliver results in a fast-paced environment.
As an Administrative Assistant at MKM Global, you will ensure that back-end operations run efficiently, provide executive support, and assist with internal coordination and communication. Your contribution will directly influence the quality of service we provide to our clients and partners across global markets.
Working Hours
Night Shift: Monday to Friday, 6:00 PM – 3:00 AM (Sri Lanka Standard Time)
Flexibility in working hours may be required based on operational needs.
Key Responsibilities
Your responsibilities will include, but are not limited to:
Executive & Office Support
- Provide comprehensive administrative support to management and executive-level staff.
- Coordinate and maintain executives’ calendars, including setting appointments, scheduling internal and external meetings, and arranging travel and accommodations.
- Assist in managing deadlines and deliverables for the executive team.
Communication Management
- Handle and route incoming communications, including emails, telephone inquiries, and postal mail, ensuring timely responses and appropriate action.
- Draft, format, and review internal and external correspondence.
- Prepare summaries, agendas, and minutes for meetings as required.
Document & Data Management
- Create, edit, and format business documents including reports, spreadsheets, and presentations.
- Organize and maintain physical and digital filing systems to ensure easy retrieval and confidentiality of sensitive information.
- Track and update internal databases and records.
Meeting & Event Coordination
- Schedule, prepare for, and support virtual and in-person meetings across multiple time zones.
- Ensure meetings are well-organized and resources (agendas, presentation materials, etc.) are ready in advance.
- Provide post-meeting documentation and follow-up on action items.
Office Operations
- Monitor inventory and coordinate procurement of office supplies and equipment.
- Liaise with internal departments to support general administrative needs.
- Assist in onboarding new staff by preparing administrative materials and tools.
Project Assistance
- Participate in and support various internal administrative projects.
- Coordinate with team members to ensure timely completion of administrative tasks.
- Provide support for finance, HR, and operations as needed, especially in document preparation and tracking.
Required Qualifications & Skills
Education & Experience
- Minimum of a Diploma or Bachelor’s degree in Business Administration, Management, or a related field.
- At least 1 year of experience in a similar administrative or executive support role is preferred.
- Experience in a global or financial services environment is an added advantage.
Technical Proficiency
- Strong command of Microsoft Office tools including Word, Excel, Outlook, and PowerPoint.
- Ability to use digital communication platforms like Zoom, Microsoft Teams, or Google Meet.
- Familiarity with cloud-based file sharing and task management tools is a plus.
Soft Skills & Attributes
- Excellent verbal and written communication skills in English.
- Outstanding organizational and time management abilities.
- Strong attention to detail and accuracy.
- Ability to prioritize tasks effectively and meet tight deadlines.
- High degree of discretion in handling confidential information.
- Self-motivated with the ability to work independently and collaboratively.
Why Join MKM Global Trading?
At MKM Global Trading, we believe that our people are our greatest asset. We are proud to offer an inclusive and professional work environment where your voice matters. As part of our team, you will have opportunities to:
- Work in a global-facing, fast-growing company
- Develop professional and technical skills with exposure to diverse industries
- Be part of a collaborative culture that values excellence, accountability, and innovation
- Make meaningful contributions to the success of clients and businesses around the world
This role also provides a unique opportunity to work during night hours, making it ideal for individuals seeking non-traditional schedules or international business experience.
Compensation & Benefits
- Salary Range: LKR 70,000 – 90,000 (based on experience and qualifications)
- Other Benefits:
- Performance-based bonuses
- Night shift allowance
- Professional development opportunities
- Health and wellness support
- Positive and inclusive workplace culture
Application Process
Interested candidates are encouraged to apply with a detailed CV and a brief cover letter outlining their qualifications and interest in the position. Selected applicants will be contacted for an interview and assessment.
We welcome professionals who are passionate about administrative excellence and eager to grow within a dynamic organization. Join MKM Global Trading and be part of a team that supports businesses to thrive globally—starting with how we operate behind the scenes.
MKM Global Trading (Pvt) Ltd is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.
Company Overview – MKM Global Trading (Pvt) Ltd
MKM Global Trading (Pvt) Ltd is a forward-thinking enterprise committed to delivering exceptional value through innovation, customer-centric solutions, and sustainable business practices. With a strong presence in local and international markets, the company operates across multiple sectors, ensuring that quality, reliability, and integrity remain at the core of every operation.
Our focus on innovation drives us to continuously refine our services and processes, enabling us to meet the evolving needs of our clients while maintaining operational excellence. We believe that long-term success is built on strong relationships, which is why customer satisfaction is not just a goal—it’s a fundamental principle of our business.
Sustainability is embedded in our strategy, reflected in responsible sourcing, efficient logistics, and environmentally conscious decisions across the supply chain. At MKM Global Trading, we foster a culture of transparency, respect, and accountability. Our diverse team is united by shared values and a collective commitment to growth—for our clients, our communities, and our company.
Whether navigating global trade challenges or creating tailored solutions, MKM Global Trading continues to set new standards for professionalism and performance.
Current Job Openings at MKM Global Trading (Pvt) Ltd
| Job Title | Location | Salary Range (LKR) |
|---|---|---|
| Administrative Assistant | Colombo | 70,000 – 90,000 |
| Procurement Executive | Colombo | 100,000 – 130,000 |
| Logistics Coordinator | Colombo | 90,000 – 110,000 |
| Sales & Marketing Executive | Colombo | 100,000 – 140,000 + Com |
| Finance Assistant | Colombo | 80,000 – 100,000 |
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